(Hope this gets to you, direct in the forum, the Email attempt bounced)
NP we too are occupied with a whole bunch of stuff trying to get ourselves a home, grants etc.
One aspect we have to sort to keep the library happy is electrical checking, ideally PAT testing, and for this we have one of our directors with both the training and the kit. We have been told that a "qualified person" (I must check the actual words) can do the checking, either way we need to keep the library happy with what is quite a reasonable request, as it is an event for the public.
I will make some further enquiries with the library as to which testing is acceptable to them, also as to when we can do the testing. We have at least two people who should be classed as "qualified" other then the PAT testing person, you may also have the same. I guess 13 amp extension leads which you may bring must be included in the testing.
We have special dispensation for at least one item (A full size Dalek ! ) to arrive early, i.e. before the day of the event, for this to be stored in the basement and them moved up in the lift (sadly it can't climb stairs!)
I'm certain this storage could be extended to other equipment if you would like to bring any kit earlier than the actual day.
The challenge we have is that we only have thirty minutes to move kit either from the basement or a room in the library to where it will be displayed. It is possible we can move kit from the basement to a room in the library on the same floor as the displays a few hours before it starts (at 7pm) and then simply move it out onto the floor at around 6.30 pm.
Some form of setup/testing will be possible in the room during the afternoon, there is a one hour meeting in the room during the afternoon, other than that it is free for us to use.
I will check if we can start to setup the tables a little earlier, and when Kevin the PAT testing person is available.
I will also fill in the spreadsheet with the relevant details.